Please review the considerations below to make sure we have a great, inclusive event. None of the requirements have direct costs, and therefore should be achievable by all events. Contact me if you have any questions or concerns. I’m happy to help work through them!
Short version
My content is mine, but it will be shared broadly
Be accessible to:
People with motor and sensory disabilities
Parents with young children
Speakers and attendees with low income
Have:
A Code of Conduct
A diverse set of speakers
Long version
Licensing
My materials are licensed CC BY 4.0, except where otherwise noted.
I own and retain the rights to all materials related to my presentation, including official recordings. I grant you license to use, modify, and redistribute them.
Setup and AV
If in-person,
Video: USB-C preferred. Please notify if HDMI, VGA or DVI - I can bring adapters.
Power: Preferred. Please notify if a three-prong American outlet will not be available - I can bring an adapter.
Wi-fi: Preferred. Please notify if not available.
Accessibility
If in-person,
Ensure all official event venues are accessible to people with mobility issues, including people who use wheelchairs. Please document where that’s not possible and make that documentation readily available to attendees.
Reserve some seating in the front rows for people with vision impairments.
Safety
Have a Code of Conduct with clear reporting and enforcement procedures.
If providing or otherwise facilitating meals, be responsive to people with dietary restrictions.
Representation
No all-male or all-white panels at the entire event.
Minimum one-third of speakers must be people of color, LGBTQIA+, or people with a disability.
Provide a way for attendees and speakers to specify their pronouns (via name tags, markers, stickers, pins, etc.)
Above and beyond
While not strictly required by this rider, the following are strongly encouraged:
Provide captioning for the audience (for at least one track, if there are multiple).
If a paid event, run a financial aid, scholarship, opportunity grant, or similar program for attendees.
If in-person,
Offer childcare and nursing room(s) for parents of young children.
Travel, meals, and lodging must be offered for all out-of-town speakers. (No #PayToSpeak.)
Additional information
This document is licensed CC BY 4.0. Inspirations:
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