Switch your PMS in a week. Your team puts in 2 hours. We do the rest. With every record intact.
MagicDoor Switch is a migration program built on source-specific AI tooling for every major PMS. Multi-year transaction history, document attachments, owner balances, tenant ledgers, and vendor records all carry across. The Switch team carries everything else and backs the result with a written completeness commitment.
PMS migrations are usually a nightmare
The industry standard for PMS migration is months of pain and lost history
You've heard the war stories.
A PMS migration in this industry usually means:
30 to 90 days of project work before cutover
Two systems running in parallel, doubling your team's workload for the full duration
Manual data entry for vendors, custom fields, historical adjustments, and work orders the migration tool can't pull
Only current actuals brought over. Multi-year transaction history, attachments, and communications history, document attach history, left behind
A migration bill that regularly exceeds a full year of subscription savings
A team out of capacity for months
Most firms stay on software they've outgrown because the alternative costs too much team time and strips away too much history. Migration stops being the reason you stay.
Five steps
Done by our team, not yours.
Source-specific migration tooling for every major PMS, plus AI for the edge cases that template-based tools trip over.
Source connection.
Read access via API where one exists, credentialed scrape where it doesn't, or a standard data export. We've done this against every major source.
AI-driven extraction and mapping.
Current state and history pulled, transactions, documents, communications, and custom fields. AI handles the messy parts: account mismatches, date normalization, inconsistent vendor naming, and fee-structure mapping.
Validation against your source.
Trial balances, owner balances, tenant balances, transaction counts, document counts, reconciled before cutover. Anything off, fixed first.
Cutover.
MagicDoor goes live. Old PMS goes read-only. Monday morning, your team is running on MagicDoor.
Verification.
Structured checklist walked through with your controller. Trial balance review, sample owner statements, transaction lineage spot-check. Sign-off.
The whole sequence typically completes in 24 hours, a full Saturday's work on our side and a Sunday evening sign-off call on yours.
Multi-year history.
Your legacy data comes with you
Industry-standard migrations bring over your current state: trial balance, open AR/AP, active leases, and current tenants. Anything older gets left behind.
MagicDoor Switch brings it all in.
Current trial balance
Industry-standard migration
Switch
Open AR/AP
Industry-standard migration
Switch
Active leases
Industry-standard migration
Switch
Current tenants
Industry-standard migration
Switch
Multi-year transaction history (every charge, payment, JE)
Every charge, payment, journal entry, and adjustment, posted to MagicDoor's GL with timestamp and source lineage preserved.
Industry-standard migration
Switch
Historical / closed leases with charge historyClosed and active, with full charge history, deposits, and document attachments.
Industry-standard migration
Switch
Former tenants with ledger + commsFormer tenants included, with their ledger and communication history.
Industry-standard migration
Switch
Vendor bill, payment, and 1099 historyEvery bill, every payment, every 1099 line, multi-year.
Industry-standard migration
Switch
Owner contribution & distribution historyOwner contribution and distribution history, with statement history.
Industry-standard migration
Switch
Document attachments (leases, inspections, receipts)Leases, inspections, receipts, addenda, and signed agreements.
Industry-standard migration
Switch
Maintenance & work-order historyFull maintenance and work-order history.
Industry-standard migration
Switch
Tenant communications historyTenant communications history, where the source PMS exposes it.
Industry-standard migration
Switch
12 of 12 categories left on the old PMS
12 of 12 categories migrated
Cancel the old subscription. There's nothing left there you need.
The Switch completeness commitment
If it doesn't reconcile, we fix it at our cost.
When we migrate your firm to MagicDoor, our written commitment is:
The Switch Completeness Commitment
Every transaction migrates, counts match source to MagicDoor at cutover
Books reconcile, trial balance matches to the penny at cutover
Owner balances match, every owner, net-balance equal at cutover
Tenant balances match, every tenant, net-balance equal at cutover
Document counts match, every attachment carried across to the corresponding entity
Historical reporting ties out, multi-year Balance Sheet, P&L, and Cash Flow agree with prior PMS
If any of the above isn't true at cutover or during the verification window
We fix it at our cost: engineering time, data correction, controller hours. You don't pay for problems we created.
The commitment applies when the customer provides timely access, responds to Switch-team questions promptly, and signs off within the scheduled window. The Switch lead lays out those obligations at the start of the discovery call.
- The MagicDoor Switch team
3 to 4 hours of your team's time. That's it.
A typical Switch takes 3 to 4 hours of your team's calendar. Everything else is MagicDoor's work.
INDUSTRY-STANDARD MIGRATION
~350 hours
(median)
Discovery & scoping
~20h
Data cleanup & vendor recon
~80h
Parallel-run double entry
150h
Owner support during transition
~60h
Cutover & verification
~40h
MagicDoor SWITCH
3hrs
Hour 1
Discovery call
Your controller walks our Switch lead through your fee structures, your chart of accounts, any custom fields, any unusual data patterns. We capture the things only your team would know.
Hour 2
Mid-process check-in
While extraction is running, the Switch lead checks in with two or three questions only your controller can answer (a vendor that's actually two vendors merged, a misleading account name, etc.).
Hour 3
Verification & sign-off
The Switch lead walks your controller through the structured verification checklist, runs sample reports, and gets sign-off.
Your team keeps running the business on the old PMS between those calls.
Continuity for your tenants and owners
The Switch cutover is planned around payment cycles, communication channels, and the moments tenants and owners log in.
Cutover lands between billing cycles. Rent collection stays uninterrupted.
Owners get a preloaded portal. Historical statements and distributions from your prior PMS are there on day one.
Tenant onboarding is handled for you. Tenants get a guided portal invitation on cutover day. Auto-pay re-enrollment takes about two minutes, same payment methods available.
The Switch team drafts your cutover communications. Tenant emails, owner emails, and FAQ pages, written in your firm's voice.
Tenant email addresses stay the same. Tenants set a new password on first login; nothing else changes.
Your domain and branding carry across.
Your PM Co.
We're upgrading our propertymanagement system
PM-branded notification
Owner update
Your portal moves this weekend
Owner pre-cutover summary
Your PM Co.
Set up your tenant portal -same login email
Tenant portal invitation
AUTO-PAY
Auto-pay re-enrollment
AUTO-PAY RE-ENROLLED
87%
of tenants
Most tenants enrolled
Your PM Co.
We're upgrading our propertymanagement system
PM-branded notification
Owner update
Your portal moves this weekend
Owner pre-cutover summary
Your PM Co.
Set up your tenant portal -same login email
Tenant portal invitation
AUTO-PAY
Auto-pay re-enrollment
AUTO-PAY RE-ENROLLED
87%
of tenants
Most tenants enrolled
Email addressesDomainBranded portalsSender domainTenants and owners get a coordinated handoff, not a surprise.
WHAT WE SWITCH FROM
Every major PMS. Spreadsheets. QuickBooks. The unusual stuff, too.
Firms have moved to MagicDoor from every system on this list. Spreadsheets, QuickBooks, the weird in-house thing your predecessor built in 2014, it's all come across. If you're not sure whether yours qualifies, the discovery call is the place to find out.
After the Switch
30 days of hypercare. Then we get out of the way.
The first 30 days after cutover look like this:
Cutover complete
Your Switch lead is on call.
Daily check-in
Your Switch lead reaches out, every day of week one.
Mid-month review
Check-in with your controller.
Weekly check-in
Progress and any blockers.
Cutover complete
Your first MagicDoor close, walked and signed off, plus the optimization handoff.
Graduate
You move to standard support and your CSM.
ACTIVE THROUGHOUT HYPERCARE
Priority support queue. Your tickets jump the line.
Switch lead direct line. A name, not a queue.
Close review on the books. Your first MagicDoor month end, walked.
Optimization shortlist drafted. Matched to your business.
Optimization shortlist - sample
Turn on auto-pay incentives
Enable owner statement template B
Configure vendor 1099 export
After day 30, you're a regular MagicDoor customer. The cadence stops. The relationship doesn't.
Switch is included with your MagicDoor subscription
For self-managed landlords and standard property management firms, Switch is part of the subscription. For multi-portfolio operators with non-standard data, scope, and pricing are confirmed on the discovery call. The typical industry migration runs $10,000 to $50,000+ as a one-time fee. With MagicDoor, that line item is zero.
Industry-standard PMS migration
implementation invoice
Typical range: $10,000-$50,000+ one-time.
MagicDoor Switch
Implementation invoice
Typical range: $10,000-$50,000+ one-time.
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FAQ
MagicDoor Switch FAQ
There’s no catch. We've invested heavily in migration tooling because PMS migration is the single biggest barrier to firms moving to better software. Making it free and fast is a competitive moat for us.
Tell us where you areWe'll tell you the path
A 30-minute Switch evaluation call with our migration team. Share your current PMS (or spreadsheet or QB setup), your portfolio shape, and your timeline. We'll come back with a Switch plan: time estimate, the data we'll bring across, what your team's three hours look like, and a cutover date.
Read the completeness commitment